Business Operations & Grant Support
Build stronger systems. Prepare for opportunities. Keep the work moving.
Capacity Services helps businesses and nonprofits strengthen their operations, pursue grant funding, and manage projects that stretch beyond their team’s available time. We provide practical support shaped around your organization’s goals, resources, and day-to-day needs.
Business Operations & Special Projects
Turn recurring challenges into workable processes.
When a process lives in one person’s head, it becomes difficult to repeat, improve, or hand off. We help document the work, clarify responsibilities, and develop procedures that fit the way your organization operates. We also take on special projects that need focused attention or additional capacity.
Support may include:
Reviewing administrative and financial workflows
Developing procedures, checklists, and recurring task schedules
Organizing records and clarifying responsibilities
Supporting business transitions and new operations
Coordinating and completing one-time projects your team does not have the capacity to handle
Grant Development & Administration
Support from the first funding search through the final report.
Successful grant work requires preparation, clear communication, and consistent follow-through. We help organizations assess their readiness, identify suitable opportunities, develop applications, and establish systems for managing awards and reporting requirements.
Support may include:
Grant readiness assessments: Reviewing organizational documents, project plans, budgets, and tracking capabilities to identify gaps and prioritize preparation.
Grant research and funding pipelines: Identifying opportunities aligned with your mission, eligibility, and resources, and maintaining a prioritized list of prospective funding sources.
Application calendars: Mapping deadlines, preparation milestones, and responsibilities so your team can plan ahead.
Grant writing and application development: Preparing narratives, budgets, and supporting materials, and coordinating the application process.
Grant tracking and compliance systems: Developing tools, procedures, and calendars to track award requirements, expenses, activities, outcomes, and documentation.
Progress and final reporting: Coordinating information, preparing status and final reports, and supporting grant closeout.
Project Support & Annual Retainers
Focused help for a specific need—or continuity throughout your fiscal year.
Project engagements provide support for a defined scope, such as documenting a workflow, completing a grant readiness assessment, developing an application, setting up a grant tracking system, or preparing a final report.
Annual retainers provide ongoing support throughout your organization’s fiscal year. An agreed scope may include recurring grant searches, funding pipeline and application calendar updates, scheduled check-ins, grant writing, reporting support, and operational projects.
Together, we establish priorities, deliverables, and a service schedule that fit your organization’s workload and budget.
Let’s discuss where your organization needs more capacity.
Our Process
Some clients need help with a specific project. Others need ongoing support.
We can discuss which arrangement fits your needs.
We keep the process simple.
Start with a conversation.
Tell us what is happening, what you have tried, and what a useful outcome would look like.
Define the scope
We identify the work, deliverables, timing, and responsibilities before the project begins.
Do the work and keep you informed.
We communicate progress, raise questions as they arise, and document what we find or put in place.
Leave you with something useful.
Depending on the engagement, that may be current records, a repeatable process, a written assessment, or a clear set of next steps.